Regulatory Compliance
Take the Work and Worry Out of Regulatory Compliance for Payroll
Payroll is one of the most regulated functions an organization handles in the course of its daily operations. Adherence to federal, state and local laws is integral to avoiding penalties, issues or fines that arise from noncompliance. The laws can vary from state to state—and even jurisdiction to jurisdiction—making it often difficult for employers to stay on top of the changes that may impact them.
At a basic level, payroll compliance means calculating wages accurately, withholding the correct amount of taxes, depositing tax liabilities with the appropriate tax agencies, and the timely filing of tax returns. But it’s so much more than that. The list of laws that govern payroll is extensive and includes regulations such as Social Security and Medicaid taxes (FICA), unemployment taxes (FUTA), health coverage reporting (ACA) and data management and privacy (HIPAA), among many others.
We know it isn’t easy to stay on top of it all and we’re here to help!
We will help you remain in compliance with the laws and regulations that may affect you, as well as with employee classifications, benefits reporting and any documents you are required to provide to your employees.
We take payroll compliance seriously and we know you do too.
Trust our team of payroll and tax experts to stand by your side and support your business’ unique compliance needs. We’ve got you covered.
Employer Mandate Monitoring
The Affordable Care Act (ACA) is riddled with complexities that can prove costly if your organization isn’t compliant. Our Employer Mandate Compliance Package helps calculate, define, and report the necessary data to ensure organizations of all sizes comply with the ACA’s complicated requirements and is penalty-free. We can even help organizations that had payroll services through another provider for a portion of the year as well as businesses that don’t have their current benefits with Kelly Benefits.
Services and reporting available include:
- Applicable Large Employer (ALE) Status/Large Employer Estimate Report
Accurately determines an organization’s ALE Status with full-time equivalent tracking. This status drives many of the reporting requirements for the Employer Mandate, but it isn’t always easy to determine. - Full-Time Employee Definition
Provides reporting for both current employees and new hires throughout the year to determine if, based on variable hours or fluctuating work schedules, they qualify as “full-time” under the Employer Mandate. These reports provide simple and easy to understand answers about employee classification. - Standard Measurement Period Report (for your current employees)
- Initial Measurement Period Report (for new hires)
- Safe Harbor Affordability Report
Using the IRS safe harbor calculating methods, this report helps determine if an employer offers a minimum value plan that is “affordable” as defined by the Employer Mandate. Organizations offering plans that are not “affordable” can face significant penalties. - IRS Reporting
IRS regulations require many employers to file information returns with the IRS and provide statements to employees about the health insurance coverage they offer. Kelly Benefits Payroll takes the confusion and complication out of meeting these requirements and will provide IRS Forms 1094-C and 1095-C.
Labor Law Posters
Never be out of compliance with Kelly Benefits Payroll’s Labor Law poster services. Whether your employees are in the office or working remotely, we have solutions to keep your organization up to date and protected!